Privacy Policy

Effective Date: 08/01/2025
Vibrance Aesthetics & Med Spa

Vibrance Aesthetics & Med Spa (“we,” “our,” or “us”) values your privacy. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website or receive services at our med spa.

1. Information We Collect

We may collect the following types of information:

➔ Personal Information

When you book an appointment, submit a form, or create an account, we may collect:
- Name
- Email address
- Phone number
- Date of birth
- Address
- Emergency contact
- Health history (via intake forms)
- Photos (before/after, if consented)

➔ Payment Information

We collect payment details when you make purchases or pay for services, processed securely through third-party providers.

➔ Usage Data (Website)

We may collect anonymous usage data such as:
- IP address
- Browser type
- Device info
- Pages visited
- Time spent on the site

This helps us optimize your experience and improve our website.

2. How We Use Your Information

We use your information to:
- Schedule and manage appointments
- Provide personalized medical and aesthetic care
- Communicate updates, reminders, and promotions (only if opted in)
- Comply with legal or regulatory obligations
- Improve website functionality and marketing

3. HIPAA & Medical Information

As a med spa offering medical-grade treatments, we comply with HIPAA (Health Insurance Portability and Accountability Act) regulations. Any personal health information (PHI) is:
- Stored securely
- Only accessed by authorized staff
- Never sold or shared without written consent

4. Marketing & Communication

We may contact you via:
- Email
- Text/SMS
- Phone calls

You can opt out of promotional emails by following prompts provided.

5. Sharing Your Information

We do not sell your personal or medical information.

We may share data only with trusted partners who help us:
- Process payments
- Manage booking or EHR systems
- Send secure communications

All partners comply with confidentiality and data protection standards.

6. Cookies & Tracking

Our website may use cookies and analytics tools to:
- Remember your preferences
- Improve site performance
- Track traffic patterns anonymously

You can adjust cookie settings in your browser.

7. Data Security

We implement industry-standard security measures to protect your information, including: - SSL encryption on our website
- Secure third-party payment processors
- Restricted access to patient records

Despite our best efforts, no online platform is 100% secure. We encourage strong passwords and personal discretion.

8. Your Rights

You have the right to:
- Access or request a copy of your records
- Correct inaccurate personal info
- Request deletion of your data (where legally allowed)
- Opt out of non-essential communication

For HIPAA-related requests, contact us in writing.

9. Children’s Privacy

We do not knowingly collect data from children under 13 without parental consent.

10. Updates to This Policy

We may update this Privacy Policy periodically. Updates will be posted to this page with a revised effective date.

11. Contact Us

If you have questions or concerns about this Privacy Policy or your data:

Vibrance Aesthetics & Med Spa, PLLC
hello@vibrancesd.com
605-215-1707